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Photographer Work Hours Ledger | Extra-Hour Billing per Shoot (Google Sheets)

Price:$9.99

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Highlights

  • Digital download

Form to sheet: log it in-the-moment on a Google Form on your phone, and the entry lands organized in your Google Sheet. No app, no re-typing. That's how every Ledger & Light tool works.

Your package price covers a set number of hours. When a shoot runs past them, the extra hours bill at your extra-hour rate, and the Photographer Work Hours Ledger works that out for every shoot.

Each shoot is a fixed-fee project: the package fee, the hours it includes, and the rate for any hour beyond. After you shoot, edit, travel or meet a client, log it in-the-moment on the "Log Work" form on your phone — the date, the shoot, the kind of work, hours as 1.5 or 1:30, and a note.

Your hours count against the package, editing included. Anything past it is priced at the extra-hour rate, and the sheet shows what the shoot came to per hour once the last edit is logged.

✓ KEY FEATURES:
• Fixed-fee packages by default: a package fee that includes a set number of hours
• Hours past the package billed at your extra-hour rate
• Effective $/hr for each shoot, with the editing and travel counted in
• Shoot, Edit, Travel and Client meeting hours, each logged against the shoot it belongs to
• Package hours shown as a bar, with hours left in the package or hours past it
• A shoot can bill hourly instead whenever a job calls for it
• Quarter-hour rounding on billable time, adjustable on Setup
• Rates stay with the entry they were logged on — a new package price leaves earlier shoots as logged
• Hours, earnings, unbilled amount and effective $/hr for the year on the Dashboard
• An Invoice Summary tab per client and period: the package fee and the extra hours, shoot by shoot
• Your bill-to details for the client, totals and payment instructions, ready to print or save as a PDF from Google Sheets
• Once billed, "Mark shown entries invoiced" in your custom Ledger & Light menu dates those sessions
• Works on any device with a free Google account

✓ WHAT YOU GET:
• Your Photographer Work Hours Ledger for Google Sheets — your private access link arrives in your instant download
• Setup instruction PDF — delivered with your Etsy download
• A mobile-friendly "Log Work" form (opens in any browser, no app required)

✓ HOW IT WORKS:
1. Purchase — download your instruction PDF from Etsy right after checkout
2. Open your Photographer Work Hours Ledger (link in the PDF) and click Make a Copy into your Drive
3. Add each shoot with its package fee, included hours and extra-hour rate, then log every session and edit in-the-moment

✓ MADE FOR:
• Wedding, portrait, family, event and brand photographers who sell packages
• Photographers who bill extra hours when a session runs long
• Anyone who wants to see what a package truly earns per hour once editing and travel are counted

Your instruction PDF is available immediately after purchase.

Your Photographer Work Hours Ledger keeps your own record of your work and the amounts it adds up to. It is not tax, legal or accounting advice, and it does not file, send or collect anything.

The spreadsheet system and formulas are my own original design; AI tools assisted with the decorative illustrations.

Made-to-order download

Files will be available after the seller completes your order.  Here's how.

Made-to-order digital items don’t accept returns or exchanges. Please contact the seller about any problems with your order.

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Listed on Oct 7, 2026
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