Project Management Spreadsheet for Excel | Task Tracker, Timeline and Team Capacity

See what is overdue — and whether the next week actually fits your team’s capacity.

This Project Management Spreadsheet for Excel combines task tracking, project deadlines, a 28-day timeline and team capacity planning in one connected workbook. Built for freelancers, small business owners and small teams, it helps you see what needs attention now and whether upcoming work fits available hours.

Track tasks by project, owner, priority, status and due date, then compare estimated remaining work with each person’s available capacity. Overdue work and tasks due in the next seven days are included, while missing estimates stay visible instead of disappearing from the plan.

Built for teams that want a clearer way to manage tasks, deadlines and workload without building a project system from scratch.

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WHY THIS WORKBOOK
A task count does not tell you how much work remains. Add estimated total hours and progress to calculate remaining effort. Compare overdue work plus tasks due in the next seven days with each person's available hours. Blank estimates stay visible as missing information.

WHAT YOU CAN DO
- Manage up to 300 tasks across your projects.
- Record owners, priorities, statuses, start dates, due dates and next actions.
- See open, overdue, due-next-7-days, completed and blocked task counts.
- Review an automatic list of your first 10 upcoming or overdue deadlines, earliest first.
- See a movable 28-day Gantt-style task timeline.
- Compare estimated remaining work with capacity for up to 20 team members.
- Identify missing hour estimates, unassigned owners and invalid inputs.
- Filter the full task list by project, owner, status or deadline.

HOW IT WORKS
1. Explore the fictional example, then save your own working copy.
2. Add a task, status and due date. Add estimated hours and progress for workload calculations.
3. Set your review date and available team hours. Review deadlines, timeline and capacity.

WHAT YOU RECEIVE
- One editable Excel workbook with 5 tabs: Focus, Tasks, Timeline, Team and Guide.
- Two-page PDF Quick Start Guide.
- README with reset, capacity definitions and reuse instructions.
- Terms of Use & Disclaimer.

SOFTWARE & COMPATIBILITY
Designed for desktop Microsoft Excel 2021 or Microsoft 365. Excel software is not included. English-language .xlsx workbook, macro-free and unlocked. A Google Sheets or Apple Numbers version is not included. Best used on a computer.

IMPORTANT DETAILS
The review date and completion percentages are entered manually. Capacity assigns remaining hours to each task's due date; it does not spread work across its duration. Overdue and blocked work are included. It is an estimated workload check, not a timesheet or automatic scheduler.

The template supports 300 task rows and 20 team members. The Focus deadline list shows 10 tasks; all tasks remain on the full list. Invalid rows are flagged and excluded from summaries until corrected. No recurring-task automation, email reminders, calendar sync, dependency scheduling, critical path or Kanban board is included.

DIGITAL DOWNLOAD
You receive a ZIP containing the workbook, PDF guide, README and terms. Download and extract on a computer. No physical item is shipped. Example tasks and names are fictional.

USE & SUPPORT
For one purchaser's household or internal use in one business. No resale, redistribution or public sharing of the template. Contact DealForgeDigital through your purchase channel for file support. Outputs depend on your entries; no productivity or business result is guaranteed. Mandatory consumer rights remain unaffected.

Manufacturer(s):

Name: Jan Erik Helland (DealForgeDigital)
Email: janerikhelland [!at] yahoo.com
Mailing address: Postboks 34, 4086 Hundvåg, Norway

Product safety:

Digital product only (.xlsx spreadsheet). No physical product or components. No age restrictions, physical hazards or disposal instructions apply. Requires compatible spreadsheet software.