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HOA Welcome Letter for New Owners | New Resident Welcome Packet for HOA and Condo Boards | Editable Word + PDF, Quick Facts Sheet

Price:$7.00

Includes Etsy Purchase Protection

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Highlights

  • Designed by KindlyBoard
  • Digital download
  • Digital file type(s): 1 ZIP

When a home sells, here's the board's next step: one warm, clear welcome letter, ready in minutes.
Plus the one-page Quick Facts sheet new owners actually keep on the fridge, and a “When a Home Sells” board checklist.

Built for: volunteer boards and managers of HOAs, condo associations and townhome communities in any US state. It's state-neutral: you fill in your own dues, rules and contacts.

WHAT'S INSIDE (6 pages)
• Welcome Letter (1 page): dues and how to pay, trash and recycling, parking, pets, approval before exterior changes, who fixes what, where the governing documents are, board meetings, who to call and emergencies.
• Quick Facts sheet (1 page): dues, payments, pickup days, parking, pets, exterior changes, repairs, insurance, amenities, meetings, contacts, emergency and utility numbers.
• New Owner Information Form: contact details, update preference, vehicles and pets (if you register them) and an emergency contact. Written to avoid questions boards shouldn't ask, like household size or health.
• Board checklist “When a Home Sells”: update the owner list, stop the old owner's autopay and access, send the packet, and more, plus a welcome packet checklist.
• Short welcome email you can paste and send.
• A how-to page with tips for making new owners feel welcome.
• A filled-in example (PDF) so you can see it finished.

WHY BOARDS LIKE IT
• The same welcome for every new owner, so nobody gets missed and nobody gets a different story.
• Editable Word file, no design app needed. Opens in Word, Google Docs and Pages.
• Fill in your community details once, save a master copy, and each new owner takes a few minutes.

HOW IT WORKS
1. Download the files after purchase.
2. Open the Word file and replace the shaded [brackets] with your community's details.
3. Delete anything that doesn't apply, remove the shading, and print or email.

FORMATS: .docx (editable) and .pdf. US Letter size. This is a digital download; nothing will be shipped.

RUNNING A BOARD? Our state HOA Board Kits (Texas, Florida, California, Illinois, North Carolina, Colorado, Georgia and Arizona) include this welcome letter free, plus the violation notice process: four notice letters with step checklists, an architectural request packet and a deadline tracker for your state. Find them in the Kindly Board shop.

How this is made: researched and drafted with AI tools, then reviewed and edited before release. Not legal advice; not a law firm.

NOT LEGAL ADVICE
Not legal advice. These are general letters and forms. They don't create an attorney-client relationship, and the seller is not a law firm. Your governing documents and your state's laws control. Check them before sending, and talk to a licensed attorney in your state about collections, notices or disputes.

Instant Download

Your files will be available to download once payment is confirmed.  Here's how.

Instant download items don’t accept returns, exchanges or cancellations. Please contact the seller about any problems with your order.

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Listed on Oct 11, 2026
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