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EU VAT Bookkeeping Spreadsheet | Small Business Income Expense Tracker (Digital Download)

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Highlights

Keep your books and VAT under control in one simple spreadsheet. Log income and expenses, pick a category and VAT rate from dropdowns, and let the formulas do the rest: VAT amounts, monthly and quarterly VAT summaries and a profit & loss dashboard with charts.

Built for EU freelancers, sole traders and small businesses, with Malta's 18% as the default rate and a table of all 27 EU member states' VAT rates.

WHAT'S INCLUDED
- Bookkeeping & VAT Tracker .xlsx: blank version
- The same file with a full year of example data
- Tabs: Instructions, Settings, Categories, Income, Expenses, VAT Summary, P&L Dashboard
- README with Excel and Google Sheets steps
- "Make a copy in Google Sheets" steps (no Excel needed)

FEATURES
- Income and expense logs (500 rows each) with dropdown categories, VAT rates and payment methods
- Automatic VAT and gross amounts (leave the rate blank to use your default)
- Monthly and quarterly output VAT, input VAT and net VAT payable
- P&L dashboard: income, expenses, profit, margin, spend by category, plus 3 charts
- Fiscal-year start of your choice
- Simple formulas only: no macros and no add-ons

WORKS WITH
Microsoft Excel 2016+ (Windows and Mac), Excel for the web, Google Sheets (free) and LibreOffice. In Google Sheets, charts usually convert but may need re-creating; the README shows how.

PLEASE NOTE
- This is a record-keeping tool, NOT tax or accounting advice. VAT rates change. Verify current rates and your obligations with your tax authority or an accountant.
- Reverse charge, OSS and special schemes are not calculated automatically.
- Licence: for your own business records. Reselling or sharing the file is not permitted.

INSTANT DIGITAL DOWNLOAD: no physical item will be shipped. Your files are available from Purchases & Reviews on Etsy once payment is confirmed.

AI disclosure: This design was created by me (the seller). AI tools assisted with parts of the design process and with drafting this listing copy; every file was reviewed, edited and tested by hand.

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Listed on Oct 13, 2026
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