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UK Tutor Business Spreadsheet 2026/27, Private Tutor Payment Tracker, Lesson Log and Bookkeeping Template, Excel & Google Sheets

Price:$16.68

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Highlights

  • Digital download
  • Digital file type(s): 1 PDF, 2 other files

Run your tutoring business from one spreadsheet. Keep every student, lesson and payment in one place, see who owes you and who has paid ahead, and keep HMRC-ready records for your 2026/27 Self Assessment. Works in Excel and Google Sheets.

Built for UK private tutors: in person or online, teachers who tutor on the side, music and language teachers, and tutors who get some students through tutoring websites or agencies.

WHAT IT DOES FOR YOU
• Shows who owes you and who has paid ahead - every student says "Owes £X", "In credit £X" or "Settled"
• Handles prepaid lesson packages: each lesson you log uses up the credit and shows how many lessons are left
• Fills in each student's usual fee and lesson length, so logging a lesson takes seconds
• Records tutoring-website payments properly: what landed in your account plus the commission
• Adds your PAYE job to the tax estimate, so teachers who tutor see the real tax on their tutoring
• Works out a lesson price that covers your prep, travel and platform fees, plus a package builder
• Estimates your tax, including payments on account, so January isn't a shock

WHAT'S INSIDE (18 tabs + an example file)
• Students: up to 100 students with who pays, subject, level, usual fee and lesson length. Shows £ per hour, balance and prepaid lessons left
• Lesson Log: 1,000 rows. Pick the student and the usual fee fills in. Cancellations can be charged or free
• Payments: 500 rows for parents, students and tutoring websites, with platform fees recorded as an expense automatically
• Expenses: 1,000 rows with HMRC category drop-downs and a business-use % for phone and broadband
• Mileage: 2026/27 HMRC rates worked out for you (55p, then 25p after 10,000 miles)
• Use of Home: the working-from-home flat rate
• Dashboard: income, expenses, profit, tax pot %, money owed, a monthly chart, income by subject and online vs in person
• Price Calculator: what to charge per lesson, and a package builder
• Tax Estimate: Income Tax (including a PAYE job), Class 4 NI, the £1,000 trading allowance check and payments on account
• Annual Summary: totals matched to HMRC's self-employment boxes
• MTD Quarterly: running totals and deadlines for Making Tax Digital
• Plus Start Here guide, Settings, Key Dates, Year-End Checklist, What Goes Where, Rates (with GOV.UK sources) and Lists

YOU'LL RECEIVE
• Blank Excel spreadsheet (.xlsx)
• Example Excel spreadsheet filled with a sample tutoring business
• PDF with your Google Sheets links (click "Make a copy")

WORKS WITH
Microsoft Excel 2016 or newer (Windows and Mac) and Google Sheets with a free Google account. Set up on a computer; after that you can check it on your phone.

PLEASE NOTE
• Digital download only. No physical item will be sent.
• This spreadsheet keeps your records and works out your figures. It doesn't send anything to HMRC.
• The tax estimate and price suggestions are planning guides, not tax or business advice. Check GOV.UK or speak to an accountant if you're unsure.
• Built for sole traders in England, Wales and Northern Ireland. Scottish income tax bands are different, so the tax estimate won't be exact in Scotland. Not for limited companies or VAT-registered businesses.
• Student loan repayments and the High Income Child Benefit Charge aren't included in the estimate.
• Designed by me with the help of AI tools, then checked and tested by hand.
• For your own business use only. Please don't share or resell.

Questions or stuck? Send me a message, I reply within 24 hours.

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Listed on Oct 22, 2026
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