Contractor Bookkeeping Spreadsheet, Income & Expense Tracker with Mileage Log

Instant download: a contractor bookkeeping spreadsheet that shows what you earned, what you spent and what is left. Log invoices, expenses and mileage, see profit per job, and know how much to put aside, in one digital file.

Works in Microsoft Excel and free Google Sheets. This is a digital spreadsheet (.xlsx) with a 2-page Start Here PDF. Nothing is shipped.

WHAT'S INSIDE (8 tabs)
• Dashboard: income received, expenses, mileage cost, net profit, margin and set-aside amount for the tax year; unpaid and overdue invoices; missing receipts; distance driven; top 5 jobs by profit; the invoices to chase first; expenses by category (table and bar chart); monthly profit chart
• Income: 300 rows. Date, job (drop-down), client, invoice number, description, amount, due date, paid date, payment method. Status (Paid, Unpaid, Overdue) and days overdue are automatic. 26 sample invoices
• Expenses: 500 rows. Date, job or General / overhead, vendor, 8 categories (Materials, Tools, Fuel, Subcontractors, Insurance, Vehicle, Phone, Other), amount, receipt saved Yes/No (amber when No), payment method, notes. 89 sample entries
• Mileage Log: 300 rows. From, to, purpose, odometer start and end (or a typed distance). Distance and amount are automatic from your own rate. 36 sample trips
• Jobs: 50 rows. Client, start date, status, quoted value, then invoiced, received, expenses, mileage, profit, margin and left to bill. 6 sample jobs
• Monthly P&L: January to December with income, 8 expense categories, mileage, total costs, profit, set-aside and cumulative profit, plus a chart
• Invoices: every unpaid invoice, most overdue first, with total, count and average days overdue
• Settings: business name, tax year, currency (SEK, USD, EUR, GBP), miles or km, your mileage rate, set-aside %, payment terms, planner date and the drop-down lists

HOW IT WORKS
1. Set up Settings: business name, currency, miles or km, your rate and your set-aside %. Clear the sample planner date so the sheet follows today.
2. Add your jobs, then log each invoice on Income. Type the paid date when you are paid and the status updates.
3. Log expenses with a category and receipt flag, and trips on the Mileage Log.
4. Open the Dashboard, Jobs, Monthly P&L and Invoices tabs to see profit, set-aside and who owes you.

YOU RECEIVE
• NordicPaperCo-Contractor-Bookkeeping-Income-Expense.xlsx (1 Excel file, 8 tabs, no macros)
• NordicPaperCo-Contractor-Bookkeeping-Start-Here.pdf (2 pages, A4: what's inside, first steps, import steps for Excel and Google Sheets)
Every tab is set to fit one page wide for A4 or US Letter. The sample data is a US-dollar business, January to October 2026.

WORKS IN
• Microsoft Excel 2019, 2021, 365 and Excel online
• Google Sheets (free): upload the .xlsx and choose Save as Google Sheets. Steps are in the PDF
• LibreOffice Calc opens it fully
• Apple Numbers opens it, but some drop-downs or colors may change, so Excel or Google Sheets is recommended

FAQ
Is this tax software? No. The set-aside is a simple percent of profit that you choose. It is a savings habit, not tax advice, and the workbook does not file or calculate any tax.
Can I use my own currency and units? Yes. Pick SEK, USD, EUR or GBP and miles or km on Settings, and type your own mileage rate.
Does it include estimates, invoice documents, scheduling or timesheets? No. This is bookkeeping: money in, money out, mileage and profit. It pairs well with the Nordic Paper Co Contractor Estimate & Invoice, Job Schedule, Timesheet and Punch List spreadsheets.
Are the dates fixed? No. The sample year is 2026. Change the tax year and clear the planner date cell and everything follows.
Can I add more rows? Yes: 300 invoices, 500 expenses, 300 trips and 50 jobs fit already. The Start Here PDF shows how to extend the print area.

PLEASE NOTE
• This is a digital product. Nothing is shipped. You get an instant download after purchase.
• For use in your own business. Please do not resell, share or redistribute the file.
• Colors may look slightly different on your screen. Images show sample data.
• Not tax, legal or accounting advice. Ask a local accountant about your own taxes. This workbook does not treat or diagnose anything about your finances; it records the numbers you enter.

Designed by Nordic Paper Co. AI tools were used to help write the formulas, layout code and this text; every sheet was built, tested and checked by me.