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Wedding RSVP Tracker Spreadsheet, Meal Choice Counts, Plus Ones and Reply Chase List, Excel and Google Sheets Template

NowPrice:$4.50

Original Price: $6.00

25% off

•

Sale ends on November 15

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Highlights

  • Designed by ToastAndTallyCo
  • Digital download
  • Digital file type(s): 1 PDF, 2 other files

Send the invitations, then let this RSVP tracker do the counting: who's coming, who hasn't replied, how many of each meal, and the final numbers for your caterer.

PREFER AN APP? The Seating Studio, also in our shop, lets you pick a guest, pick a table and tap a seat on your phone or computer, for up to 1,000 guests: https://www.etsy.com/listing/4602471287/wedding-seating-chart-planner-app

WHAT YOU GET
• Invitation list for up to 200 households: side, group, plus-one offered, date sent, how it was sent, reminder date and reply date
• Guest list for up to 300 people, plus-ones included, with age (adult, child or baby), answer, meal and dietary needs
• Automatic status for every invitation: Not sent, Awaiting, Remind, Overdue, Partial reply, Attending, Partly attending or Declined
• Chase list of everyone you haven't heard from, most urgent first, with days waiting and a reminder message that fills in your date
• Caterer tab with adults, children and babies attending, meal counts per meal choice and a list of every dietary need and allergy
• Dashboard with invited, attending, declined, no answer yet, households replied, plus-ones coming and answers by side and by group

HOW IT WORKS
1. Type your names, wedding date and RSVP deadline on Settings, and edit the meal choices to match your menu.
2. Add each invitation and the guests on it, then type the date the invitations go out.
3. As replies arrive, mark each guest Attending or Declined with their meal. Counts, statuses and the chase list update on their own.

FEATURES
• Statuses switch to Remind before your deadline and Overdue after it
• Seats per invitation include an offered plus-one, so you see the highest possible headcount
• Flags for missing meals, plus-ones that weren't offered, duplicate names and guests not on an invitation
• Reply card arrived but not typed in yet? The invitation shows Mark guests until you do
• Your own meal choices, guest groups and dietary needs in editable dropdowns
• Focused on RSVPs and meals: no seating chart and no budget columns
• Clean, printable layout

WORKS WITH
• Microsoft Excel (desktop or Microsoft 365)
• Google Sheets (free with a Google account)
• Apple Numbers
• LibreOffice
Best on a computer or tablet.

WHAT YOU RECEIVE
• Wedding RSVP Tracker - Blank.xlsx, ready for your wedding
• Wedding RSVP Tracker - Sample.xlsx, filled with example data so you can see how it works
• A quick start guide (PDF)
This is a digital download. Nothing is shipped, and the files are yours to keep. For personal use.

HOW WE MAKE IT
Every Toast & Tally planner is designed in-house with AI-assisted tools, then every tab, formula and sample file is checked and tested before it is listed.

QUESTIONS?
Message us on Etsy. We're happy to help you get set up.

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Listed on Oct 18, 2026
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