Wedding Guest List Template, RSVP Tracker Spreadsheet for Excel & Google Sheets, Seating Chart, Meal Count, Address List, Guest Tracker

Keep every invitation, RSVP and meal choice in one spreadsheet that counts for you. Add each invitation once, and headcounts, meal totals, seating and follow-up lists update automatically.

Made for Microsoft Excel 2019 / 2021 / 365. Also opens in Google Sheets (import instructions included). Instant digital download.

About how it's made: Altar & Agenda designed this guest list manager with the help of AI tools (formulas, layout and guide text), then checked and tested every formula before release.

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WHAT'S INSIDE: 9 CONNECTED TABS
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♡ Start Here: enter your names, date, target guest count and RSVP deadline once
♡ Dashboard: invited, attending, awaiting, declined, response rate, days to RSVP deadline, meal counts, seating and thank-yous
♡ Guest List (350 rows): side, group, party size, save-the-date, invite, RSVP, meal, dietary notes, address, contact, table, gift, thank-you
♡ RSVP Summary: automatic headcounts by side, response rate and meal totals for your caterer
♡ Seating Chart (30 tables): capacity, seats left, over-capacity flags and the names at each table
♡ Follow-Ups: auto-built lists of who hasn't replied, invites not sent, missing addresses, dietary notes and thank-yous to write
♡ Mailing List: clean names + addresses to copy into envelopes, labels or a mail merge
♡ FAQ + editable dropdown Lists

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YOU'LL RECEIVE
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One .zip file (Guest-List-RSVP-Manager-Files.zip) containing:
✓ Guest-List-RSVP-Manager.xlsx: your blank guest list
✓ Guest-List-RSVP-Manager-EXAMPLE.xlsx: a filled-in example so you can see how it works
✓ Guest-List-RSVP-Setup-Guide.pdf: step-by-step for Excel and Google Sheets import, plus troubleshooting
The setup guide PDF is also included as a separate download.

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FEATURES
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• Party sizes: couples and families on one row, counted correctly everywhere
• Automatic calculations. In Excel, formula cells are protected so you can't break them by accident.
• Edit dropdown options (sides, groups, meals)
• Import into Google Sheets to share with your partner and family
• Your guest data stays in your own file

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HOW IT WORKS
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1. Purchase and download the files from Etsy (Purchases & Reviews), then unzip.
2. Open the .xlsx in Excel, or import it into Google Sheets: upload it to Google Drive, open it, and choose File → Save as Google Sheets (the guide has step-by-step instructions).
3. Enter your details on the Start Here tab and add your guests.

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PLANNING MORE THAN THE GUEST LIST?
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The Complete Wedding Planner includes this guest list & RSVP manager plus budget, payment schedule, vendors, auto-dated checklist, day-of schedule and more (25 tabs). Sold separately in our shop: https://www.etsy.com/listing/4598291905/wedding-planner-spreadsheet-excel-google

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PLEASE NOTE
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• This is a DIGITAL DOWNLOAD. No physical item will be shipped.
• Made for Excel 2019 or newer / Microsoft 365. In Excel 2016 or older, the name lists on Seating and Follow-Ups show #NAME?; everything else works.
• Also opens in Google Sheets (free Google account). In Sheets, Excel's cell protection isn't kept, the tab links on Start Here may not jump, and fonts or the chart can look slightly different.
• Apple Numbers isn't supported. The download is a .zip, so unzip it on a computer.
• Best used on a computer or tablet.
• Listing images show fictional sample data for illustration. Your guest list arrives blank.
• For personal use only. Please don't resell or share the files.
• Questions? Message Altar & Agenda through Etsy any time; we're happy to help.