Wedding Weekend Itinerary Template for Guests, Printable Wedding Schedule, Hotel and Shuttle Info, Excel Google Sheets

Give every wedding guest a clear schedule for the whole weekend. List each event once, and this spreadsheet builds a printable day-by-day itinerary for each guest group, plus a travel and tips page to share.

WHAT YOU GET
• Events list for the whole weekend: day, start and end, venue, address, dress code, who's invited, how to get there and notes for guests (room for 60 events)
• A guest-facing itinerary that builds itself, sorted by day and time with a heading for each day
• Guest groups (all guests, wedding party, family, out-of-town guests, kids, or your own): pick a group and the itinerary shows only their events plus the ones for everyone
• Who's-invited-to-what grid with every event ticked for each group
• Shuttle runs timed from the events, with drop-offs, seats left and an over-capacity flag; the first shuttle to each event appears on the itinerary on its own
• Hotels and room blocks with rooms left and a book-by status, and airports with drive times
• Local tips grouped by category, with a choice of which ones guests see
• A ready-to-share guest travel page: hotels, airports, shuttle times and local favorites
• Dashboard with days to go, a day-by-day summary and checks for overlapping events, missing venues and full shuttles

HOW IT WORKS
1. Type the wedding and weekend dates, the area and a contact for guests on Settings.
2. List every event on Events and pick who's invited to each one.
3. On Itinerary, pick a guest group, then print it or save it as a PDF to share.

FEATURES
• Events can be typed in any order
• Guest groups, dress codes and tip categories you can rename
• After-midnight events handled
• Works in any currency
• Clean, printable layout

WORKS WITH
• Microsoft Excel (desktop or Microsoft 365)
• Google Sheets (free with a Google account)
• Apple Numbers
• LibreOffice
Best on a computer or tablet.

WHAT YOU RECEIVE
• Wedding Weekend Itinerary - Blank.xlsx, ready for your wedding weekend
• Wedding Weekend Itinerary - Sample.xlsx, filled with example data so you can see how it works
• A quick start guide (PDF)
This is a digital download. Nothing is shipped, and the files are yours to keep. For personal use.

HOW WE MAKE IT
Every Toast & Tally planner is designed in-house with AI-assisted tools, then every tab, formula and sample file is checked and tested before it is listed.

QUESTIONS?
Message us on Etsy. We're happy to help you get set up.