Landlord Maintenance Log & Security Deposit Tracker, Move In Move Out Inspection Checklist, Repair Log, Vendor List, Excel Google Sheets

Keep every repair, routine task, inspection and security deposit in one place – in a landlord log that works in Microsoft Excel AND Google Sheets. Works for landlords in the US, Canada and anywhere else (currency is just a label).

★ WHAT YOU GET
• MAINTENANCE & REPAIR LOG – 1,000 work orders by property and unit: category, description, priority, vendor, status, completion date, cost, who paid and invoice/photo ref; work-order numbers and days-open fill in automatically
• VENDOR LIST – 50 trades and contractors with contact details, rating and licence/insurance expiry (flags expired or expiring); jobs, open jobs and total billed fill in automatically
• RECURRING MAINTENANCE SCHEDULE – filters, smoke/CO alarm tests, gutters, furnace service, water heater and more; next due date and Overdue / Due within 30 days status calculate for you (pre-filled with common tasks)
• MOVE-IN / MOVE-OUT INSPECTION CHECKLIST – 45 items across 8 rooms/areas, condition dropdowns, notes, photo refs, automatic "Worse" flags, estimated repair/cleaning cost and signature lines (duplicate the tab per tenancy)
• SECURITY DEPOSIT TRACKER – amount, type, where it's held, optional interest, itemized deductions, refund due, return deadline and status (Held, Move-out coming, Return due, OVERDUE, Returned)
• DASHBOARD – open and urgent work orders, owner spend by property, category and month, overdue tasks, deposits held and overdue returns, 2 charts
• START HERE guide – set up in about 10 minutes

★ HOW IT WORKS
1. Download the .xlsx file instantly after purchase (Etsy › Purchases › Download Files).
2. Open in Excel – or upload to Google Drive and choose File › Save as Google Sheets.
3. Delete the clearly marked SAMPLE data, add your properties and start logging.

★ DETAILS
• Digital download – nothing will be shipped
• File: 1 × .xlsx (Excel 2010+ / Google Sheets; no macros, no add-ons)
• Tested formula-by-formula with sample data

★ AI DISCLOSURE
This template was designed by me with the help of AI tools (for drafting formulas, layout and text), then reviewed and tested before listing.

★ IMPORTANT
This is a record-keeping tool, not legal, tax or accounting advice. Deposit limits, interest, how deposits must be held, return deadlines and allowed deductions all differ by state, province and city. The tracker only does the arithmetic for the numbers you enter, so please check your local rules.

Personal-use licence: for your own properties. Please don't resell or share the file. Digital items can't be returned – but if anything doesn't work, message me and I'll fix it.