Wedding Day Timeline Template, Excel & Google Sheets: Run of Show, Call Sheet, Family Photo List

Descripción del vendedor

Build your whole wedding day in minutes and change it in seconds. Type how long each part takes and every start time updates, with pinned times, overlap warnings, sunset checks, vendor call times and a schedule for each person.

Quick Start: enter your start time, ceremony time and sunset once on the Start Here tab, and every start and end time, golden hour, minutes from ceremony to sunset and when the day ends fill in automatically.

Made for Microsoft Excel 2019 / 2021 / 365. Also opens in Google Sheets (import instructions included). Instant digital download.

About how it's made: Altar & Agenda designed this wedding day timeline with the help of AI tools (formulas, layout and guide text), then checked and tested every formula before release.

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WHAT'S INSIDE: 10 CONNECTED TABS
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♡ Start Here: day start, ceremony time, sunset time, venue and coordinator contact
♡ Dashboard: first call, ceremony, last item, total hours, overlaps, outdoor items after sunset, vendors arriving too late, golden-hour window, family photo status and the run of show
♡ Timeline (80 rows): optional fixed start, minutes, what, where, who, also, vendor, outdoor; start and end times, minutes before/after the ceremony and overlap / gap / after-sunset flags
♡ Timeline Starter: an editable draft day of 18 typical moments built around your ceremony time
♡ People Schedules: first call, done-by time and a personal schedule for up to 12 people or groups
♡ Vendor Arrivals (20 vendors): arrival, setup minutes, ready-by, leave time and a 'too late' check against the Timeline
♡ Family Photos (40 groupings): names to gather, side, minutes, planned time and a fits / over check
♡ Ceremony Order (30 rows): processional, ceremony and recessional with music cues
♡ FAQ + editable dropdown Lists

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YOU'LL RECEIVE
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One .zip file (Wedding-Day-Timeline-Files.zip) containing:
✓ Wedding-Day-Timeline.xlsx: your blank wedding day timeline
✓ Wedding-Day-Timeline-EXAMPLE.xlsx: a filled-in example so you can see how it works
✓ Wedding-Day-Timeline-Setup-Guide.pdf: step-by-step for Excel and Google Sheets import, plus troubleshooting
The setup guide PDF is also included as a separate download.

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FEATURES
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• Durations, not clock math: change one item and everything after it moves
• Fixed start times for moments that can't move, with overlap and gap warnings
• Sunset check for outdoor items and an approximate golden-hour window from the sunset time you enter
• Automatic calculations. In Excel, formula cells are protected so you can't break them by accident.
• Prints landscape, one page wide, for your coordinator and wedding party
• Import into Google Sheets to share with your planner, photographer or family

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HOW IT WORKS
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1. Purchase and download the files from Etsy (Purchases & Reviews), then unzip.
2. Open the .xlsx in Excel, or import it into Google Sheets: upload it to Google Drive, open it, and choose File → Save as Google Sheets (the guide has step-by-step instructions).
3. Enter your ceremony time and sunset on Start Here, look at the Timeline Starter, then type each part of your day with how many minutes it takes.

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PLANNING MORE THAN THE WEDDING DAY?
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The Complete Wedding Planner brings budget, payment schedule, guest list & RSVPs, seating, vendors, an auto-dated checklist, a day-of schedule and more into one file (25 tabs). Sold separately in our shop: https://www.etsy.com/mx/listing/4598291905/hoja-de-calculo-para-planificacion-de

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PLEASE NOTE
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• This is a DIGITAL DOWNLOAD. No physical item will be shipped.
• Made for Excel 2019 or newer / Microsoft 365. In Excel 2016 or older, the personal schedules and the vendor 'first item' check show #NAME?; everything else works.
• Also opens in Google Sheets (free Google account). In Sheets, Excel's cell protection isn't kept, the tab links on Start Here may not jump, and fonts or charts can look slightly different.
• Apple Numbers isn't supported. The download is a .zip, so unzip it on a computer.
• Best used on a computer or tablet.
• Listing images show fictional sample data for illustration. Your timeline arrives blank (the Timeline Starter is pre-filled as a draft you can edit).
• The Timeline Starter shows typical planning offsets, not rules. Confirm timings with your venue, photographer and caterer. Sunset times aren't looked up for you: enter the time for your date and place.
• For personal use only. Please don't resell or share the files.
• Questions? Message Altar & Agenda through Etsy any time; we're happy to help.