Mileage Log Spreadsheet 2026 for Self-Employed and Contractors | Trip and Deduction Tracker, IRS Rates Pre-Filled | Excel + Google Sheets

A practical mileage log for contractors, freelancers, realtors, and gig drivers who don't want to lose deductible miles or scramble at tax time.

What you get
• mileage-log.xlsx: the Excel workbook, with tabs Instructions, Settings, Mileage Log, Dashboard, plus filled-in example tabs (Example Mileage Log, Example Dashboard)
• mileage-log-google-sheets.xlsx: the same template, ready to upload to Google Drive and open in Google Sheets
• mileage-log-quick-start.pdf: a two-page quick-start guide, including the Terms of Use & Disclaimer

What it helps you do
✔ Log trips once; business miles and deduction update automatically
✔ Set the IRS standard mileage rate in Settings (2026 IRS rates are pre-filled, including the July 1, 2026 change; you update them each year)
✔ Tolls and parking roll into a total deductible figure
✔ Flags rows that need a quick check before you close the year

How to use it
1. Download your files from Etsy (You > Purchases and reviews > Download Files).
Excel: open the .xlsx file. If Excel shows a yellow Protected View bar, click Enable Editing.
Google Sheets: go to drive.google.com, click New > File upload, choose the file ending in -google-sheets.xlsx, open it with Google Sheets, then choose File > Save as Google Sheets.
2. Read the Instructions tab (and the quick-start PDF).
3. Type in the blue input cells. The formulas do the rest.
4. Keep the Example tabs for reference, or clear them once you are comfortable.

Formats: Microsoft Excel 2016 or newer / Microsoft 365, or a free Google account for Sheets.

If a file won't open, use Etsy's 'Help with order' or message us.

License: One purchase covers personal use or use within one business, including the people who work in it. Please don't resell, share or redistribute the files, in original or modified form.

Not tax, legal, or accounting advice. This template is a personal organization tool. Confirm current rates, thresholds, and filing rules with a qualified professional or the IRS. You are responsible for your own records and filings.

How this was made: Original spreadsheet design and formulas built for Main Street Sheets. AI helped build the formulas, layout, and copy, working from our own design and prompts. Every formula set was tested before listing.

— The Main Street Sheets team

Disclaimer: Main Street Sheets templates are general organizational tools, not financial, tax, legal or accounting advice, and we are not financial advisors or tax professionals. Rates, fees and rules change, so you are responsible for verifying all inputs, calculations and results and for consulting a qualified professional; the templates are provided 'as is' without warranty, and to the maximum extent permitted by law Main Street Sheets is not liable for any loss, penalty or damages arising from their use or misuse, and any liability that cannot be excluded is limited to the price you paid. By purchasing or using a template you accept these terms, and Etsy's own Terms of Use also apply.