Tax Write Offs for Cleaning Business – Bookkeeping Spreadsheet 2026 | House Cleaning Income Expense Tracker, Job Log, Mileage | Excel Sheets

Cleaning business bookkeeping spreadsheet 2026: job log, client balances, income, supplies and helpers by Schedule C line, mileage, quarterly set-aside.

WHAT YOU GET (instant digital download)
- Job Log (800 jobs) and Clients (40): date, client, job type, hours, crew, price, amount paid, balance and status; per client: jobs, labor hours, billed, paid, balance owed and billed per labor hour; Job Log payments checked against the Income tab
- Income (1,000 rows): payments by client, category (recurring, deep and move-out, commercial, specialty, add-ons) and source, with tips and card or platform fees withheld
- Expenses and Categories: 32 cleaning categories mapped to the 2025 Schedule C (supplies line 22, contract labor 11, wages 26, payroll taxes 23, liability and bonding 15, larger equipment 13, storage 20b, meals at 50%), default business-use % and override
- Mileage (600 trips): route per day between client homes at the 2026 IRS rate by trip date (72.5¢ Jan. 1-Jun. 30, 76¢ Jul. 1-Dec. 31), parking and tolls
- 1099 Check: card processors and apps (1099-K over $20,000 and 200 transactions) and commercial clients or property managers (1099-NEC at $2,000 for 2026 payments)
- Monthly P&L, Schedule C and Quarterly: profit by month with a chart; lines 1-31 and Part IV; SE tax estimate and set-aside; the four 2026 Form 1040-ES periods and due dates
- Cleaning Tips tab and PDF guide: miles between jobs, helpers (contractor or employee), supplies vs. equipment, billed vs. paid, sales tax

HOW IT WORKS
1. Download the files from your Etsy purchase page right after checkout.
2. Open the .xlsx in Excel, or upload it to Google Drive and open with Google Sheets. No macros, nothing to install.
3. Start on the "Start here" tab, then type in the yellow cells. Grey cells are formulas and recalculate for you. Each workbook comes in two copies: one with sample rows marked "Sample — delete" so you can see how it works, and one blank.

DETAILS
Cash basis: income counts when you are paid, so the Job Log tracks what is billed and owed while the Income tab records each payment. Helpers paid as contractors go to line 11 (collect a W-9; a 1099-NEC is generally due at $2,000 or more paid in 2026). Two copies: Example (a sample cleaning business marked "Sample — delete") and blank.

Important: the workbook does not run payroll, decide whether a helper is a contractor or employee, calculate depreciation or prepare a return. Whether the first and last trip of the day count as business depends on where your business is based: ask your preparer. Schedule C line numbers follow the 2025 form.

Last reviewed Oct. 23, 2026. Uses 2026 IRS figures (mileage rates, SE tax, Form 1099 thresholds, Form 1040-ES due dates) with sources listed in the workbook.

General information, not tax, legal or accounting advice. MFA is not affiliated with the IRS or any booking, payment or software company.

Want help with payroll for helpers, quarterly taxes or your return? MFA works with cleaning businesses. Visit mfa-advisory.com or call (347) 205-4468.

This is a digital product: no physical item will be shipped. Because files are delivered instantly, all sales are final. If a file won't open, message us and we'll fix it.