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Art Commission Price Calculator & Tracker | Artist Invoice Deposit Tracker, W-9 1099 Guide, Contract Checklist | Excel Google Sheets 2026

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  • Digital download
  • Digital file type(s): 1 PDF, 2 other files

Art commission price calculator and tracker: materials, hours, fees and tax set-aside, deposits and balances, W-9 / 1099 check. Excel and Sheets.

WHAT YOU GET (instant digital download)
- Price Calculator (30 quotes): materials, framing, packing, hours and rate; your pay, tax set-aside (SE tax 15.3% x 92.35% + your income tax estimates), payment fees, exact and rounded price, deposit, balance and your effective hourly rate after tax
- Commissions (150 rows): invoice #, client and type, quote date, agreed price, deposit % and due, deposit received, balance, delivery date, balance received, paid via, status (awaiting deposit, in progress, balance due, overdue, paid) and W-9
- 1099 Check: business clients who may send you a Form 1099-NEC ($2,000 or more for services in 2026; card and app payments go on Form 1099-K), and people you paid who need one from you by Feb. 1, 2027
- Contract Checklist: 14 points (deposit terms, revisions, approvals, delivery, cancellation, copyright and use, portfolio, reproduction rights, late payment) to settle with your attorney
- PDF guide: the pricing formula with a worked example, W-9 and 1099 in plain English, and the contract points

HOW IT WORKS
1. Download the files from your Etsy purchase page right after checkout.
2. Open the .xlsx in Excel, or upload it to Google Drive and open with Google Sheets. No macros, nothing to install.
3. Start on the "Start here" tab, then type in the yellow cells. Grey cells are formulas and recalculate for you. The workbook comes in two copies: an Example with sample entries marked "Sample — delete" so you can see how it works, and a blank copy for you.

WHO IT IS FOR
Artists and illustrators who take commissions (portraits, pet portraits, murals, book covers, wedding paintings) and want prices that cover their time, fees and taxes, plus clean records of deposits, balances and 1099s.

DETAILS
2026 figures with sources in the workbook: 1099-NEC threshold $2,000 for 2026 payments (IRS Instructions for Forms 1099-MISC and 1099-NEC, 12/2026), SE tax 15.3% on 92.35%. Two copies: Example (a sample illustrator, entries marked "Sample — delete") and blank.

Important: the tax set-aside is a savings estimate, not your tax bill. Sales tax on commissions depends on your state and what you deliver. The contract checklist is not legal advice: see an attorney for contracts.

Last reviewed Oct. 25, 2026. Uses 2026 IRS figures with sources listed in the workbook.

General information, not tax, legal or accounting advice. MFA is not affiliated with the IRS.

Want help with your art business taxes? MFA works with artists on bookkeeping, Schedule C returns and quarterly estimates. Visit mfa-advisory.com or call (347) 205-4468.

This is a digital product: no physical item will be shipped. Because files are delivered instantly, all sales are final. If a file won't open, message us and we'll fix it.

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Listed on Oct 25, 2026
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