Wedding Seating Chart Template, Table Seating Plan Spreadsheet for Excel & Google Sheets, Alphabetical Escort Card List, Table Planner

Seat everyone without the sticky notes. Set up your tables, pick each guest from a dropdown, and the Seating Chart Planner counts every seat, flags full or over-capacity tables, catches anyone listed twice or who declined, then prints an alphabetical escort-card list and a guest list for every table.

✦ WORKS IN EXCEL & GOOGLE SHEETS ✦
Microsoft Excel 2016 or newer / Microsoft 365 (Windows, Mac, Excel for the web) or free Google Sheets. Not compatible with Apple Numbers.

✦ WHAT'S INSIDE: 6 TABS ✦
• START HERE: your names, date, venue and guest goal.
• SEATING: up to 30 tables with seats, seated and open counts, and a Full / Open / Over capacity status. Pick each guest and table from dropdowns; each row shows their RSVP and meal and a check (listed twice, declined, not on list, unknown table). A seated / attending counter sits at the top.
• GUESTS: room for 300 guests with household, side, group, RSVP, meal and dietary notes. The seating dropdown reads from here.
• ESCORT CARDS: every seated guest A to Z by last name with their table, two columns per printed page. Hand it to your calligrapher or use it for your escort-card display.
• TABLE LISTS: each table with its guests, meal choices and dietary notes, three tables across, ready for your venue and caterer.
• LISTS: rename meal options, groups and guest types.

✦ THOUGHTFUL DETAILS ✦
• Formula cells are color-coded and locked (no password) so nothing breaks by accident
• Print-ready pages for the escort-card and table lists
• Comes with sample guests and tables so you can see how it works, plus a BLANK copy
• 3-page Quick-Start PDF with Excel and Google Sheets steps

✦ HOW IT WORKS ✦
1. Purchase and download the ZIP from Etsy (Purchases › Download Files).
2. Open the .xlsx in Excel, or upload it to Google Sheets (File › Import).
3. Add guests and tables, seat everyone, and print your lists.

✦ FILES INCLUDED (1 ZIP) ✦
• Seating-Chart-Planner.xlsx (with sample data)
• Seating-Chart-Planner-BLANK.xlsx
• Quick-Start-Guide.pdf

✦ WANT EVERYTHING? ✦
The All-in-One Wedding Planner includes seating plus budget, guests, vendors, checklist and timeline in one file. The Complete Wedding Planning Suite includes every tool.

✦ PLEASE NOTE ✦
• This is a DIGITAL DOWNLOAD. No physical item will be shipped.
• This is a list-based planner (names and tables), not a drag-and-drop floor plan.
• For personal use only. Please don't share or resell.
• Because this is a digital file, returns aren't accepted. If anything doesn't work, message me and I'll make it right.

✦ HOW THIS WAS MADE ✦
This planner was created with the help of AI tools, which assisted with building the spreadsheet, writing the instructions and producing the preview images. I (the shop owner) reviewed the design, formulas and content, and the spreadsheet was tested in Microsoft Excel to make sure it calculates correctly.

Questions? Send a message. I usually reply within a day. Happy planning! 💍
— Aisle & Abacus