Wedding Planner Spreadsheet | Budget Tracker, Guest List and Seating Chart | Google Sheets & Excel Template

Plan your whole wedding in one calm, beautiful workbook. This Wedding Planner & Budget spreadsheet keeps your budget, guest list, RSVPs, seating chart, checklist, vendors and day-of timeline together, and it updates itself as you go. It works in Google Sheets and Microsoft Excel. It's an instant digital download.

A note on how it's made: this template was designed with the help of AI tools, then built, formatted and tested by hand. Every formula was checked with real scenarios, including a full 250-guest list, overfilled tables, cleared sample data and renamed budget categories.

✿ WHAT'S INSIDE: 8 CONNECTED TABS

1. START HERE: Enter your names, wedding date, venue, total budget, guest count and seats per table once, and every other tab uses them. Includes a live countdown to the big day and quick-start instructions.

2. DASHBOARD: Your wedding at a glance: budget vs. spent vs. remaining, a spending-by-category chart, RSVP totals, meal counts (plus-ones included), checklist progress and payments coming due soon. Alerts flag anything that needs attention, like guests attending with no meal chosen.

3. BUDGET TRACKER: Log every expense by category, with estimated vs. actual cost, deposit paid, balance due (calculated automatically) and due date. Over-budget items turn red, and a warning appears if your category totals stop matching.

4. GUEST LIST & RSVPs: Room for 250 guests. Track invitations, RSVP status, meal choices, plus-ones, table numbers, gifts received and thank-you notes sent.

5. WEDDING CHECKLIST: 62 tasks from 12+ months out to the wedding day. Due dates calculate from your wedding date, and finished tasks cross themselves off.

6. VENDORS: Compare quotes, track bookings and contracts, and keep every vendor's contact details in one place.

7. SEATING CHART: Fills itself in from the table numbers on your guest list. It holds up to 40 tables, tells you how many tables you need for your guest count, greys out spare tables and warns you if a table is over capacity.

8. DAY-OF TIMELINE: An hour-by-hour schedule to share with your wedding party, coordinator and vendors.

Plus a LISTS tab where you can rename budget categories, meal options and dropdown choices to fit your wedding.

✿ FEATURES
• Works in Google Sheets (free) and Microsoft Excel (desktop, Mac and web)
• No macros, add-ins or subscriptions
• Formulas do the math, so you only fill in the blush-colored cells
• Fully editable, so you can change text, categories and colors
• Print-friendly layouts
• Two copies: a BLANK planner to fill in and a SAMPLE planner filled with examples

✿ WHAT YOU RECEIVE
• Neatly_Planned_Wedding_Planner_BLANK.xlsx: your planner, ready for your details (Excel or Google Sheets)
• Neatly_Planned_Wedding_Planner_SAMPLE.xlsx: the same planner filled with example entries, so you can see how it works
• How_To_Use_Wedding_Planner.pdf: a short guide to opening and setting up your planner

✿ HOW TO USE IT
Google Sheets: Open Google Drive (drive.google.com), click New › File upload and choose the .xlsx file. Open it, then click File › Save as Google Sheets. You can also open a blank Google Sheet and use File › Import › Upload.
Excel: Double-click the .xlsx file to open it in Excel. If you see "Enable Editing," click it.
Open the BLANK copy, fill in the Start Here tab and start planning. Peek at the SAMPLE copy any time you want to see a filled-in example.

✿ GOOD TO KNOW
• This is an INSTANT DIGITAL DOWNLOAD. No physical item will be shipped.
• Your files are available right after purchase from your Etsy Purchases page (You › Purchases and reviews) and the link in your order confirmation email.
• A free Google account is needed for Google Sheets. Excel 2016 or newer and Microsoft 365 are recommended, and some chart styling may look slightly different between the two programs.
• The names, vendors and amounts in the SAMPLE copy are made up for illustration only.
• Colors may look slightly different depending on your screen.
• For personal use only. Please don't share, resell or redistribute the file.

✿ RETURNS & REFUNDS
Because this is a digital file you get instantly, we can't accept returns, exchanges or cancellations. If anything isn't working, please message us through Etsy and we'll make it right. We're happy to help with setup questions too.

Designed with the help of AI tools, and built and tested by hand by Neatly Planned Sheets.