• Time Off Request Form Google Sheets & Excel, Vacation and PTO Approval Log, Team Leave Calendar, Small Business HR Template image 1
  • Time-Off Request + Approval Log spreadsheet template cover for Google Sheets and Excel, showing a monthly who's-off team calendar with feature labels for the printable request form and team clash warning.
  • May include: A digital product overview from TeamTimeTools featuring an Excel spreadsheet and a Google Sheets PDF. The layout lists seven ready-to-use tabs including Start Here, Request Form, Calendar, Summary, Approval Log, Settings, and Employees.
  • May include: A digital dashboard titled TeamTimeTools displaying a table of employee leave requests. Columns include employee name, leave type, dates, status, team, work days, and team clashes. Three informational boxes below detail working days, team clash alerts, and built-in checks.
  • May include: A digital time-off request form for Sunrise Bakery titled TeamTimeTools. The form includes fields for employee name, team, manager, leave type, dates, and reason. It displays a team limit warning and a list of teammates already off.
  • May include: A TeamTimeTools year summary per employee chart displaying approved working days by leave type, including pending and denied requests. The table lists employee names, teams, and leave categories with numerical data, plus three informational boxes below.
  • May include: An infographic titled Built for small teams by TeamTimeTools. It displays three white boxes with teal numbers: 50 employees, 500 requests, and 25 holidays. Below are two sections labeled One place for time-off requests and Good to know.
  • May include: A digital tool interface titled Works in Google Sheets + Excel by TeamTimeTools. It features instructions for Google Sheets and Microsoft Excel, plus icons for instant download, new request tracking, and sample data inclusion.
  • May include: An infographic titled How it works by TeamTimeTools showing three steps. Step 1: Download from Etsy. Step 2: Open in Google Sheets or Excel. Step 3: Set up and log requests. Includes a Start Here tab button and a disclaimer about tracking.
  • May include: A digital spreadsheet titled Summary by employee for the year 2026. The table lists employee names, teams, and various leave categories including vacation, sick, personal, bereavement, unpaid, and jury duty, with columns for total approved, pending, and denied requests.
  • May include: A digital spreadsheet titled Summary by employee for the year 2026. The table lists employee names, teams, and various leave categories including vacation, sick, personal, bereavement, unpaid, and jury duty, with columns for total approved, pending, and denied requests.
  • Time Off Request Form Google Sheets & Excel, Vacation and PTO Approval Log, Team Leave Calendar, Small Business HR Template image 1
  • Product video
  • Time-Off Request + Approval Log spreadsheet template cover for Google Sheets and Excel, showing a monthly who's-off team calendar with feature labels for the printable request form and team clash warning.
  • May include: A digital product overview from TeamTimeTools featuring an Excel spreadsheet and a Google Sheets PDF. The layout lists seven ready-to-use tabs including Start Here, Request Form, Calendar, Summary, Approval Log, Settings, and Employees.
  • May include: A digital dashboard titled TeamTimeTools displaying a table of employee leave requests. Columns include employee name, leave type, dates, status, team, work days, and team clashes. Three informational boxes below detail working days, team clash alerts, and built-in checks.
  • May include: A digital time-off request form for Sunrise Bakery titled TeamTimeTools. The form includes fields for employee name, team, manager, leave type, dates, and reason. It displays a team limit warning and a list of teammates already off.
  • May include: A TeamTimeTools year summary per employee chart displaying approved working days by leave type, including pending and denied requests. The table lists employee names, teams, and leave categories with numerical data, plus three informational boxes below.
  • May include: An infographic titled Built for small teams by TeamTimeTools. It displays three white boxes with teal numbers: 50 employees, 500 requests, and 25 holidays. Below are two sections labeled One place for time-off requests and Good to know.
  • May include: A digital tool interface titled Works in Google Sheets + Excel by TeamTimeTools. It features instructions for Google Sheets and Microsoft Excel, plus icons for instant download, new request tracking, and sample data inclusion.
  • May include: An infographic titled How it works by TeamTimeTools showing three steps. Step 1: Download from Etsy. Step 2: Open in Google Sheets or Excel. Step 3: Set up and log requests. Includes a Start Here tab button and a disclaimer about tracking.
  • May include: A digital spreadsheet titled Summary by employee for the year 2026. The table lists employee names, teams, and various leave categories including vacation, sick, personal, bereavement, unpaid, and jury duty, with columns for total approved, pending, and denied requests.
  • May include: A digital spreadsheet titled Summary by employee for the year 2026. The table lists employee names, teams, and various leave categories including vacation, sick, personal, bereavement, unpaid, and jury duty, with columns for total approved, pending, and denied requests.
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Time Off Request Form Google Sheets & Excel, Vacation and PTO Approval Log, Team Leave Calendar, Small Business HR Template

Item highlights

  • Digital download
  • Digital file type(s): 1 ZIP

Seller's description

This time off request form keeps every request and decision in one place. Log each request in one approval log. Working days are counted for you, minus weekends and your holidays. A team leave calendar shows who's off each day. It warns you when teammates are already off. Print the form or save it as a PDF. It works in Google Sheets and Excel.

WHAT IT DOES
- Approval Log: one row per request, with request date, employee, leave type, first and last day, reason, status (Pending / Approved / Denied / Cancelled), who decided and when. It fills in the team, counts working days (Mon-Fri, minus your company holidays), and shows how long pending requests have waited. Up to 500 requests.
- Team clash check: for each request it shows how many teammates are already approved for overlapping days. The cell turns red when it reaches your team limit.
- Check column: flags missing fields, unknown employees or leave types, a last day before the first, and dates with no working days.
- Request Form: pick an employee and dates. It shows their team, manager and working days, lists teammates already approved for those days, warns when the team limit is reached, and has a manager sign-off block. Print it or save it as a PDF.
- Calendar: pick any month to see every employee by day, with a leave code for approved days, "?" for pending, and weekends and holidays greyed out. It also shows a daily count of people off.
- Summary: for each employee for the year you pick, approved days by leave type, total days, pending requests and denied requests.
- Up to 50 employees, 8 leave types and 25 company holidays.

WHAT YOU GET
- 1 Excel file (.xlsx): Time-Off-Request-Approval-Log.xlsx
- 1 PDF with your link to make your own copy in Google Sheets, plus quick-start steps
- A built-in "Start Here" tab with instructions, and sample data you can clear in a minute

HOW TO GET IT
1. After you buy, go to your Etsy account > Purchases and download your file. Etsy also emails you a download link.
2. Unzip it. Google Sheets: open the PDF, click the copy link and choose "Make a copy". The copy is saved to your own Google Drive.
3. Excel: open the .xlsx file in Excel 2010 or newer.
4. Follow the Start Here tab: add your company holidays, employees and teams, then log requests.

GOOD TO KNOW, PLEASE READ
- This tracks requests and approved days. It does not track leave balances, accruals or carryover. For balances, see the TeamTimeTools PTO Tracker.
- Whole days only, Monday to Friday work weeks. Half days, hours and custom schedules aren't supported.
- It doesn't send emails or approval links. You enter the decision in the log.
- The sample holidays are 2026 US dates. Edit them to match your company's.
- It is not legal or HR advice, and it doesn't check leave laws or your company policy.
- This is a digital download. Nothing physical will be shipped.
- Compatible with Google Sheets (needs a free Google account) and Microsoft Excel 2010 or newer, on Windows or Mac. Not designed for Apple Numbers.
- Because this is a digital file, returns aren't accepted. If something isn't working, send me a message and I'll help.

HOW THIS WAS MADE
I designed this spreadsheet with help from AI tools, which assisted with building the formulas and layout. I chose the features, and before listing it I tested every calculation against an independent check. The 26-point test plan covers working days with weekends and holidays, the team clash count, pending and denied handling, the request form, the calendar for 28-, 30- and 31-day months, requests that cross New Year, the yearly summary, bad log rows, and 50-employee / 500-request capacity.

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Price:$12.00

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Delivery

Instant download

Your files will be available to download once payment is confirmed. Here's how.

Instant download items don't accept returns, exchanges or cancellations. Please contact the seller about any problems with your order.

Seller's description

Specifications

This time off request form keeps every request and decision in one place. Log each request in one approval log. Working days are counted for you, minus weekends and your holidays. A team leave calendar shows who's off each day. It warns you when teammates are already off. Print the form or save it as a PDF. It works in Google Sheets and Excel.

WHAT IT DOES
- Approval Log: one row per request, with request date, employee, leave type, first and last day, reason, status (Pending / Approved / Denied / Cancelled), who decided and when. It fills in the team, counts working days (Mon-Fri, minus your company holidays), and shows how long pending requests have waited. Up to 500 requests.
- Team clash check: for each request it shows how many teammates are already approved for overlapping days. The cell turns red when it reaches your team limit.
- Check column: flags missing fields, unknown employees or leave types, a last day before the first, and dates with no working days.
- Request Form: pick an employee and dates. It shows their team, manager and working days, lists teammates already approved for those days, warns when the team limit is reached, and has a manager sign-off block. Print it or save it as a PDF.
- Calendar: pick any month to see every employee by day, with a leave code for approved days, "?" for pending, and weekends and holidays greyed out. It also shows a daily count of people off.
- Summary: for each employee for the year you pick, approved days by leave type, total days, pending requests and denied requests.
- Up to 50 employees, 8 leave types and 25 company holidays.

WHAT YOU GET
- 1 Excel file (.xlsx): Time-Off-Request-Approval-Log.xlsx
- 1 PDF with your link to make your own copy in Google Sheets, plus quick-start steps
- A built-in "Start Here" tab with instructions, and sample data you can clear in a minute

HOW TO GET IT
1. After you buy, go to your Etsy account > Purchases and download your file. Etsy also emails you a download link.
2. Unzip it. Google Sheets: open the PDF, click the copy link and choose "Make a copy". The copy is saved to your own Google Drive.
3. Excel: open the .xlsx file in Excel 2010 or newer.
4. Follow the Start Here tab: add your company holidays, employees and teams, then log requests.

GOOD TO KNOW, PLEASE READ
- This tracks requests and approved days. It does not track leave balances, accruals or carryover. For balances, see the TeamTimeTools PTO Tracker.
- Whole days only, Monday to Friday work weeks. Half days, hours and custom schedules aren't supported.
- It doesn't send emails or approval links. You enter the decision in the log.
- The sample holidays are 2026 US dates. Edit them to match your company's.
- It is not legal or HR advice, and it doesn't check leave laws or your company policy.
- This is a digital download. Nothing physical will be shipped.
- Compatible with Google Sheets (needs a free Google account) and Microsoft Excel 2010 or newer, on Windows or Mac. Not designed for Apple Numbers.
- Because this is a digital file, returns aren't accepted. If something isn't working, send me a message and I'll help.

HOW THIS WAS MADE
I designed this spreadsheet with help from AI tools, which assisted with building the formulas and layout. I chose the features, and before listing it I tested every calculation against an independent check. The 26-point test plan covers working days with weekends and holidays, the team clash count, pending and denied handling, the request form, the calendar for 28-, 30- and 31-day months, requests that cross New Year, the yearly summary, bad log rows, and 50-employee / 500-request capacity.

Shop with confidence
Etsy Purchase Protection

If something goes wrong with an order, we've got your back on all eligible purchases. View program terms

Meet your seller

Joey
TeamTimeToolsDesigns ·

United States

No reviews yet
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0 sales
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Bundle price: $34.21

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