Travel Itinerary Template, Vacation Planner Spreadsheet, Trip Planner and Booking Tracker, Printable PDF

Instant digital download: travel itinerary planner spreadsheet. You get 2 .xlsx files (blank and filled-in example), a printable PDF and a quick start guide. Nothing physical ships.

A travel itinerary planner spreadsheet that lays out your trip day by day and catches the problems before you leave. Type a date on the Day Sheet tab and see that day's plans in time order, when to leave for each one, and every booking that applies that day.

WHAT YOU GET
- Travel-Itinerary-Planner_Blank.xlsx: empty, ready for your own trip
- Travel-Itinerary-Planner_Example.xlsx: the same workbook filled in with a 4-day sample trip
- Travel-Itinerary-Planner_Printable.pdf: 2 pages on US Letter paper, a plans page and a bookings page to fill in by hand
- README.txt: quick start

HOW IT WORKS
1. Day Sheet: type the first and last day of the trip.
2. Plans: one row per plan with the date, start time, end time, what it is and how many minutes it takes to get there. It works out a leave-by time.
3. Bookings: flights, hotels, cars, trains, tours and tickets with the start date, start time, end date and booking code. Each one shows how many days are left.
4. Documents: passports, licenses and cards with the date each one runs out.
5. Day Sheet: type any date of the trip. It shows "Day 2 of 4", the plans in time order and the bookings that start, end or carry on that day.

WHAT MAKES IT DIFFERENT
- Every plan gets a check. Overlap means two plans that day run at the same time. Too tight means you would have to leave before an earlier plan ends.
- It also flags end times before start times and plans dated outside the trip.
- Bookings with no booking code yet are shaded red and counted at the top, so nothing is left unconfirmed.
- Documents are checked against the last day of the trip: runs out on the trip, under 6 months left, or no date typed yet.

THE FILES
5 tabs: Start Here, Day Sheet, Plans, Bookings, Documents. Up to 200 plans, 60 bookings and 30 documents. Cream cells are for typing and white cells calculate. Formula cells are protected with no password, so you can unprotect them in Excel with Review > Unprotect Sheet. No macros. The sample trip, places and booking codes are made up.

THE PRINTABLE PDF
Two pages, US Letter: a blank plans page (date, start, end, what, travel minutes) and a blank bookings page (type, what, dates, start time, booking code) to fill in by hand and keep in your bag.

WORKS IN: Microsoft Excel 2016 or newer, and Google Sheets (File > Import > Upload > Replace spreadsheet; layout may look slightly different). Apple Numbers: not tested. The tabs are laid out narrow for phone screens, but it has not been tested on a real iPhone or Android phone, so a computer is easiest for the first setup.

THIS IS NOT a budget tracker or a booking site. It doesn't look up flights, hotels, maps or travel times online, and it doesn't track trip spending. You type your own plans, times and booking codes, and it does the checking.

PHOTOS: the listing photos are screenshots of the actual files and the actual PDF. They are not mockups. Two photos show the Example file with some rows hidden so a whole section fits in one picture.

INSTANT DOWNLOAD. Nothing physical ships. For personal use only. Please do not share or resell the files.

Designed with the help of AI tools, then reviewed and tested by me.