Equipment Maintenance Log | Vehicle and Truck Maintenance Log Book, Construction Fleet Service Record, English Spanish | Printable PDF

A maintenance log for the machines and the trucks, one sheet per unit, in English and in Spanish.

Every rental company and every GC safety audit asks the same question about a skid steer, a telehandler, a lift or an excavator: when was it last serviced, and who did it. The daily inspection checklist says it was looked at. This is the sheet that says it was kept up. Hour meter reading, what was serviced or repaired, parts and fluids, who did the work, what it cost, and when the next one is due. Keep it in the cab or in the equipment binder and the answer is always one page away.

WHAT IS IN IT, 4 PAGES:
- Page 1, Equipment maintenance log: unit, make and model, serial, year, owned or rented from, hours at the start of the log. A checklist of the typical service points (engine oil and filter, hydraulic oil and filter, air and fuel filters, grease points, coolant, belts and hoses, tires and tracks, brakes, battery and lights, backup alarm, fire extinguisher on the unit, decals and load chart). Then a 16-line service and repair record with hour meter, work done, parts and fluids, done by, cost, next due and initials. A printed tag-out rule at the bottom: brakes, steering, backup alarm, hydraulics, ROPS or a seat belt that fails inspection takes the machine out of service until it is fixed
- Page 2, Vehicle maintenance log: company trucks, service vans and trailers by odometer. Unit, year make model, VIN, plate, assigned driver, oil change and tire rotation intervals. A box for the dates that expire: registration, insurance card, DOT or state inspection. The service points (oil, tires, brakes, filters, wipers, lights, battery, trailer hitch and chains, spare and jack, extinguisher and first aid kit in the cab) and a 15-line record with mileage, work done, parts, shop or done by, cost, next due and initials
- Pages 3 and 4: the same two sheets in Spanish. Registro de mantenimiento de equipo and registro de mantenimiento de vehiculo, same layout, same boxes

Print one per machine and one per truck, start a new sheet when it fills. The hour meter and odometer columns are what make it worth anything; a log without the reading is a list of guesses.

This pairs with the Pre-Shift Pack in this shop, which has the daily walk-around inspection checklists for the same equipment. The inspection finds the problem; this log proves it got fixed.

Written by a working steel erector in plain field language. Supports the shift-start vehicle checks and defect correction in OSHA 29 CFR 1926.601(b)(14) and the equipment rules in 1926.602. Follow the manufacturer's manual for service intervals.

US Letter, print at any shop, grayscale-printer friendly, fills in by hand. One purchase covers your company: print one for every machine, every truck, every year.

Template, not legal advice. It supports your company's safety and maintenance program and the current OSHA standards, it doesn't replace them, and it doesn't replace a mechanic looking at the actual machine. Digital product, no refunds on digital files, but if something is wrong with your file, message me and I'll make it right.