Activity Director Forms Bundle, Fillable Large Print Senior Living Planner and Attendance Tracker

Seller's description

Fillable activity director forms for senior living. 24 forms on 33 pages to plan programs, track attendance, run outings, welcome new residents and keep the budget, plus a companion attendance spreadsheet that does the math for you.

Type right into every page on your computer and save it, or print and write by hand. The type is large and clear (Atkinson Hyperlegible, a typeface designed for low-vision readers), and every form is undated, so you can reuse it month after month, year after year.

★ WHAT'S INCLUDED (US Letter AND A4)

PLAN
• Year at a Glance
• Monthly Activity Calendar, Sunday-start and Monday-start versions
• Weekly Program Schedule in large print, to post or hand out
• Monthly Planning Checklist
• Program Planner, with an "after the program" section
• Program Ideas Bank
• Special Event Planner (2 pages) with a countdown checklist
• Outing and Trip Planner with a take-along checklist
• Outing Sign-Up and Headcount: tick each rider out and back
• Entertainer and Vendor Bookings

TRACK AND REPORT
• Program Attendance Sheet with a simple key: joined in, watched, left early, invited
• Monthly Attendance Tracker: 31 days for up to 60 residents (3 pages)
• Resident Participation Log
• In-Room Visit Log for residents who prefer to stay in their room
• Volunteer Sign-In and Volunteer Hours by Month
• Monthly Program Report (2 pages): numbers, attendance by category, highlights and next month's plans

RESIDENTS
• Resident Interest Survey (2 pages): about me, plus 28 activities to mark "love it", "maybe" or "no thanks"
• Birthdays and Celebrations, month by month
• New Resident Welcome Checklist

SUPPLIES AND BUDGET
• Supply Inventory with reorder points
• Supply Order Request
• Annual Activity Budget by quarter
• Monthly Budget Tracker
• Expense and Receipt Log

BONUS SPREADSHEET (Excel or Google Sheets)
• 12 month tabs: type how many programs each resident joined each day
• Totals, days attended and a "check in" flag for anyone below your chosen number
• Program Log, Year Summary and a Monthly Report with a category breakdown
• No macros; weekends and days past the end of the month are shaded for you

★ HOW IT WORKS
1. Download the files and open START_HERE.pdf.
2. Open the PDF for your paper size in a reader that fills forms: the free Adobe Acrobat Reader, Chrome, Edge or Mac Preview. Click a line and type; click a square to tick it.
3. Save a blank copy first, then use Save As for each month. Print at 100% / Actual size.
4. For the spreadsheet, unzip it and open the .xlsx in Excel, or upload it to Google Sheets.

★ GOOD TO KNOW
• Made for program-running paperwork in assisted living, independent living, memory care neighborhoods, adult day programs and senior centers.
• These are planning and tracking forms. They are not clinical, care-plan or assessment documents.
• Light, ink-friendly pages with soft color headers.
• Examples in the photos use made-up names.

★ INSTANT DOWNLOAD
This is a DIGITAL product. No physical item will be shipped. After purchase, download the files from You > Purchases and reviews (or the link in your confirmation email).

★ LICENSE
Use within your own community or program (one building or campus), and print as many copies as you need. Please don't resell, share or post the files.

Because this is a digital download, we can't offer returns or exchanges. If anything is wrong with your files, message us and we'll make it right.

AI disclosure: These forms were designed by Front Porch Puzzle Press with help from AI tools. An AI assistant helped write the layout code, the spreadsheet formulas and the wording. Every page was checked by rendering and by filling every field, and the spreadsheet formulas were tested in Microsoft Excel. No AI image generator was used: the photos show the real pages, filled in with a made-up example month.