Grant Tracker Spreadsheet, Nonprofit Grant Pipeline, Grant Application & Award Reporting Template, Deadline Tracker, Google Sheets Excel

See every grant from first contact to final report. Track LOIs and applications with weighted odds, watch spend-down against each grant period, and see every report deadline before it sneaks up on you.
WHO IT'S FOR
Small nonprofits, executive directors, development staff and freelance grant writers handling about 5 to 50 applications a year.
WHAT IT DOES
• Funder list with focus areas, typical award range, fit score and next-step reminders
• Application pipeline with editable stage probabilities, weighted dollars and alerts for the next deadline
• Awards: grant periods, payments received and straight-line spend-down pacing with a tolerance you set
• Award budgets by line item, checked against each award amount
• Spending log that flags dates outside the grant period or categories that aren't in the budget
• Report tracker for every report each funder requires, with due-date alerts and status
• Dashboard: open and weighted pipeline, win rate, money left to spend, flagged deadlines and charts
TABS
Start Here · Dashboard · Settings · Funders · Pipeline (300 rows) · Awards · Award Budget · Spending (1,500 rows) · Reports & Deadlines
WHAT YOU GET
• Instant digital download — no physical item is shipped.
• Excel workbook (.xlsx) and a PDF how-to guide. The guide has step-by-step instructions for using it in Google Sheets.
• Works in Microsoft Excel 2010 or later (Windows and Mac), Excel for the web, and Google Sheets (free Google account). No macros, add-ins or subscriptions.
• Fictional sample data is included so you can see how it works. Clear it when you're ready to start.
GOOD TO KNOW
• Formula cells are protected so they can't be overwritten by accident (no password). Light-tinted cells are for your entries, and dropdowns keep entries consistent.
• Need more rows? The guide shows how to extend them.
• Funder requirements vary. Always check each award agreement for allowable costs and reporting rules.
• Because this is a digital download, returns aren't accepted. If something doesn't work, message the shop and we'll help.
AI disclosure: This listing was made with the help of AI tools. AI helped draft the spreadsheet formulas, the how-to guide text and the layout of the preview images. Every formula was then recalculated and checked for errors before listing, and the preview images show the real workbook's sample numbers.
Please note: This is a record-keeping template. It is not financial, tax, accounting, legal or HR advice, and it does not guarantee compliance with any law, policy or funder requirement. Check important results with a qualified professional.
Original design by SystemSheets. For personal or internal business use; please don't resell or share the file.