• May include: A digital School Counsellor Caseload Tracker dashboard featuring six coloured boxes for tracking Individual Counselling, Small Groups, Check-Ins, New Referrals, Follow-Ups Needed, and Closed Cases with numerical data and editable menus.
  • May include: A digital dashboard interface titled SEE YOUR ENTIRE CASELOAD AT A GLANCE. It features six coloured boxes tracking Individual Counseling, Small Groups, Check-Ins, New Referrals, Follow-Ups Needed, and Closed Cases with numerical data.
  • May include: A digital spreadsheet template for tracking individual counselling students. The header reads TRACK INDIVIDUAL COUNSELING STUDENTS IN ONE PLACE and TRACK REFERRALS, SESSION DATES, PRIORITIES, AND FOLLOW-UPS WITH EASE. Columns include student data.
  • May include: A digital spreadsheet template titled SMALL GROUP ORGANIZATION MADE SIMPLE and TRACK MULTIPLE COUNSELING GROUPS EASILY WITH ONE SPREADSHEET. The table includes columns for student names, grades, teachers, group focus, and attendance data.
  • May include: A digital spreadsheet template titled TRACK STUDENT CHECK-INS & FOLLOW-UPS and KEEP ONGOING STUDENT SUPPORT ORGANIZED. The table includes columns for student name, grade, teacher, check-in type, dates, frequency, status, and notes.
  • May include: A digital spreadsheet titled DOCUMENT PARENT AND STAFF COMMUNICATION with columns for Student Name, Grade, Teacher, Contact Type, Method, Follow-up, and Notes. The table tracks school interactions with dates, emails, and status updates.
  • May include: A digital spreadsheet titled TRACK CLOSED CASES with columns for Student Name, Grade, Classroom Teacher, Service Type, Primary and Secondary Concern Area, Date Referred, Closure Date, Reason Closed, and Notes for tracking student progress.
  • May include: A digital school counselling caseload tracker dashboard in Google Sheets format. The interface displays metrics for individual counselling, small groups, check-ins, new referrals, follow-ups, and closed cases, with features for 500 students.
  • May include: A digital counselling spreadsheet displayed on a laptop screen, featuring a dashboard with metrics for individual counselling, small groups, check-ins, referrals, follow-ups, and closed cases, alongside a list of eight included tools.
  • May include: A digital School Counsellor Caseload Tracker dashboard featuring six coloured boxes for tracking Individual Counselling, Small Groups, Check-Ins, New Referrals, Follow-Ups Needed, and Closed Cases with numerical data and editable menus.
  • May include: A digital dashboard interface titled SEE YOUR ENTIRE CASELOAD AT A GLANCE. It features six coloured boxes tracking Individual Counseling, Small Groups, Check-Ins, New Referrals, Follow-Ups Needed, and Closed Cases with numerical data.
  • May include: A digital spreadsheet template for tracking individual counselling students. The header reads TRACK INDIVIDUAL COUNSELING STUDENTS IN ONE PLACE and TRACK REFERRALS, SESSION DATES, PRIORITIES, AND FOLLOW-UPS WITH EASE. Columns include student data.
  • May include: A digital spreadsheet template titled SMALL GROUP ORGANIZATION MADE SIMPLE and TRACK MULTIPLE COUNSELING GROUPS EASILY WITH ONE SPREADSHEET. The table includes columns for student names, grades, teachers, group focus, and attendance data.
  • May include: A digital spreadsheet template titled TRACK STUDENT CHECK-INS & FOLLOW-UPS and KEEP ONGOING STUDENT SUPPORT ORGANIZED. The table includes columns for student name, grade, teacher, check-in type, dates, frequency, status, and notes.
  • May include: A digital spreadsheet titled DOCUMENT PARENT AND STAFF COMMUNICATION with columns for Student Name, Grade, Teacher, Contact Type, Method, Follow-up, and Notes. The table tracks school interactions with dates, emails, and status updates.
  • May include: A digital spreadsheet titled TRACK CLOSED CASES with columns for Student Name, Grade, Classroom Teacher, Service Type, Primary and Secondary Concern Area, Date Referred, Closure Date, Reason Closed, and Notes for tracking student progress.
  • May include: A digital school counselling caseload tracker dashboard in Google Sheets format. The interface displays metrics for individual counselling, small groups, check-ins, new referrals, follow-ups, and closed cases, with features for 500 students.
  • May include: A digital counselling spreadsheet displayed on a laptop screen, featuring a dashboard with metrics for individual counselling, small groups, check-ins, referrals, follow-ups, and closed cases, alongside a list of eight included tools.
Report this item to Etsy

School Counselor Caseload Spreadsheet Tracker Digital Caseload Management Individual Counseling, Small Group, Check-Ins, Communication Log

Item highlights

  • Digital download
  • Digital file type(s): 1 PDF
View more

Item review

Why this review appears

All reviews are from verified buyers. This review is shown automatically based on factors like recency, whether it includes comments, your chosen language, and whether the rating reflects the typical experience with the shop.

“Amazing for me to use on a regular basis.”

Diana

01 Sept, 2026

View all

Price:CA$10.99

You can only make an offer when buying a single item.

Delivery

Instant download

Your files will be available to download once payment is confirmed. Here's how.

Instant download items don't accept returns, exchanges or cancellations. Please contact the seller about any problems with your order.

Reviews for this item

5.0

We calculate this number using a recency-weighted average of all ratings, with a rating's value decreasing by half each year to best reflect the current experience.

(2 reviews)

5.0 Item quality
5.0 Delivery
5.0 Customer service
100% Buyers recommend
5 out of 5 stars 5 This item

Diana 01 Sept, 2026

Amazing for me to use on a regular basis.

Diana 01 Sept, 2026

5 out of 5 stars 5 This item

Lauren 23 Jul, 2026

Paula was great in getting me changed emails! cant wait to use this this year!

Lauren 23 Jul, 2026

Response from 29revhfu0m1uodm4

Thank you so much! I’m so glad I could help get everything sorted out for you. I hope the tracker is a helpful tool for you this school year! 😊

Seller's description

Specifications

May include: A digital School Counsellor Caseload Tracker dashboard featuring six coloured boxes for tracking Individual Counselling, Small Groups, Check-Ins, New Referrals, Follow-Ups Needed, and Closed Cases with numerical data and editable menus.

Stay organized, save time, and manage your school counseling caseload with confidence using this School Counselor Caseload Spreadsheet Tracker. Designed by a school counselor for school counselors, this easy-to-use digital caseload management system helps you track individual counseling students, small groups, check-ins, communication records, referrals, follow-ups, and closed cases all in one place.

Whether you're supporting students in elementary, middle, or high school, this Google Sheets tracker provides a simple, streamlined way to organize student support services without complicated data entry or overwhelming reports.

✨ NEW in Version 1.1: A Student ID column has been added to all tracking tabs, making it even easier to organize and quickly locate student records.

FEATURES:
• Counselor Dashboard with real-time caseload overview
• Individual Counseling student tracking
• Small Group tracking and management
• Check-In student tracking
• Communication Log for parents, teachers, administrators, EAs, social workers, psychologists, agencies, and more
• Referral tracking and students awaiting service
• Follow-Up reminders
• Closed Case tracking
• Color-coded dropdown menus for quick data entry
• Tracks up to 500 students
• Fully editable Google Sheets format

INCLUDES:
• Welcome Page
• Dashboard
• Individual Counseling Tracker
• Small Groups Tracker
• Check-Ins Tracker
• Communication Log
• Closed Cases Tracker
• Instructions for Use

PERFECT FOR:
• School Counselors
• Guidance Counselors
• Elementary School Counselors
• Middle School Counselors
• K–12 Student Support Teams

This digital spreadsheet was created to help busy school counselors spend less time managing paperwork and more time supporting students.

PLEASE NOTE:
This is a digital product. No physical item will be shipped. A Google account is required to use Google Sheets.

Shop with confidence
Etsy Purchase Protection

If something goes wrong with an order, we've got your back on all eligible purchases. View programme terms

Meet your seller

29revhfu0m1uodm4
PeacefulPathwaysCove ·

United States

We calculate this number using a recency-weighted average of all ratings, with a rating's value decreasing by half each year to best reflect the current experience. 4.3
·
299 sales
·
5 months on Etsy

Usually responds in a few hours

Speedy replies Has a history of replying to messages quickly.

Buy together, get 15% off

Bundle price: CA$16.98

View more items
May include: A digital School Counsellor Caseload Tracker dashboard featuring six coloured boxes for tracking Individual Counselling, Small Groups, Check-Ins, New Referrals, Follow-Ups Needed, and Closed Cases with numerical data and editable menus. This listing

School Counselor Caseload Spreadsheet Tracker Digital Caseload Management Individual Counseling, Small Group, Check-Ins, Communication Log

Sale Price CA$9.34

Original Price CA$10.99

15% off "buy together" offer

Digital Download

May include: A digital dashboard displayed on a computer screen titled School Counselor Small Group Tracker. The interface features metrics for Active Groups, Active Students, Sessions Logged, and Total Contacts, with circular buttons for Track Large Caseloades, Editable Menus, and Auto-Updating Dashboard.

School Counselor Small Group Spreadsheet | Google Sheets Tracker, Student Roster, Attendance Tracker, Session Notes, Communication Log

Sale Price CA$7.64

Original Price CA$8.99

15% off "buy together" offer

Digital Download

May include: A digital School Counsellor Caseload Tracker dashboard featuring six coloured boxes for tracking Individual Counselling, Small Groups, Check-Ins, New Referrals, Follow-Ups Needed, and Closed Cases with numerical data and editable menus. This listing

School Counselor Caseload Spreadsheet Tracker Digital Caseload Management Individual Counseling, Small Group, Check-Ins, Communication Log

Sale Price CA$9.34

Original Price CA$10.99

15% off "buy together" offer

Digital Download

May include: A digital dashboard displayed on a computer screen titled School Counselor Small Group Tracker. The interface features metrics for Active Groups, Active Students, Sessions Logged, and Total Contacts, with circular buttons for Track Large Caseloades, Editable Menus, and Auto-Updating Dashboard.

School Counselor Small Group Spreadsheet | Google Sheets Tracker, Student Roster, Attendance Tracker, Session Notes, Communication Log

Sale Price CA$7.64

Original Price CA$8.99

15% off "buy together" offer

Digital Download

You may also like

Disclaimer: As with all children's products, adult supervision is required. Products that contain small parts may pose a choking hazard and should not be used by children under 3. Sellers are responsible for following applicable laws and regulations, including posting items with accurate labelling and warnings. Etsy assumes no responsibility for the accuracy, labelling, or content of sellers' listings and products. Always read labels, warnings, directions and other information provided with the product before using it. If you have any questions, message the seller. See Etsy's Terms of Use for more information.

Shoppers with similar taste loved these

Show more
Show more

Explore related searches

School Tracker

School Counseling

School Counselor Digital Tracker

Listed on 08 Oct, 2026
93 favourites
Homepage Toys & Games Toys Learning & School