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Owner Operator Trucking Bookkeeping Template: Cost Per Mile, Profit Tracker (Excel, Google Sheets) | IFTA Log, Schedule C Tax

NicheToolkits  
5 out of 5 stars

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Star Seller. This seller consistently earned 5-star reviews, dispatched on time, and replied quickly to any messages they received.

Highlights

  • Designed by NicheToolkits
  • Party decor for gatherings and celebrations
  • Digital download
  • Digital file type(s): 1 File

The truck-driver bookkeeping template that finally shows your real cost per mile.

You drive the miles, cover the diesel, and wait on the settlements — but which loads actually made money, and which ones quietly cost you to run? Fuel, the truck payment, insurance, repairs, tires, IFTA, factoring — the one number that matters, your cost per mile, gets buried. This template drags it into daylight. Log your loads and your spending in the blue cells, and it builds your profit, your Schedule C tax picture, and a load-by-load cost-per-mile and profitability view for you.

▶ Watch the full walkthrough: https://youtu.be/DFR03EdvQvs

WHAT YOU GET — 10 connected tabs that do the math:
• Overview — revenue, net profit, margin, outstanding broker pay, truck miles and estimated tax to set aside, on one clean screen
• Load / Trip Tracker — one row per load: loaded vs deadhead miles, linehaul rate, fuel surcharge, estimated fuel, rate per mile, net per mile, and profit per mile against your cost-per-mile benchmark
• Income — every settlement by type (line-haul, fuel surcharge, detention, layover, lumper, TONU, referral)
• Expenses — fuel, truck payment, insurance, repairs, tires, tolls, permits/IRP/IFTA, HVUT, ELD, dispatch and factoring — tagged to the right Schedule C line
• Mileage — for your personal vehicle's business errands, at the current IRS rate
• Invoices — what brokers owe vs paid, with Paid / Unpaid / Overdue flagged
• Profit & Loss — month-by-month income, expenses and net
• Tax Summary — grouped by Schedule C line, with self-employment tax and a set-aside estimate; DOT per-diem meals carried at 80%
• Settings + Start Here — set it up once, with a plain-English guide

MADE FOR owner-operators, leased-on and authority drivers, hotshot haulers and small fleets who would rather drive than wrestle a shoebox of receipts.

WHY THIS ONE — works in Excel and Google Sheets (no subscription), auto-calculates (type in the blue cells only), and gives you a real cost-per-mile and load-profitability picture with trucking-specific categories already built in. Tax-ready the way Schedule C actually works.

HOW IT WORKS — open in Excel, or upload to Google Sheets → set your business name, tax year and all-in cost-per-mile benchmark → log loads and expenses; every report fills itself in.

INSTANT DOWNLOAD — your file is ready the moment you buy. Because this is a digital product, all sales are final; message me if anything's unclear.

This tool helps you organize your books. It is not tax, legal or accounting advice. Estimates are planning figures — confirm with a qualified professional before filing.

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NicheToolkits
Ryan Smith
NicheToolkits ·

United States

We calculate this number using a recency-weighted average of all ratings, with a rating's value decreasing by half each year to best reflect the current experience. 5.0
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99 sales
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5 months on Etsy
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Listed on 01 Jul, 2026
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