Trucking Owner Operator Spreadsheet | IFTA, Cost Per Mile & Bookkeeping Tracker | Trucker Tax Expense Log Excel Google Sheets

Run your truck like a business — not a glovebox full of fuel receipts. This Trucking Owner-Operator Bookkeeping & IFTA Tracker keeps your loads, fuel, expenses, mileage and taxes in one automated spreadsheet, with a live dashboard that calculates your cost-per-mile and profit-per-mile for you.

Built for owner-operators, hot-shot and box-truck drivers, and small fleet owners. Sample data is pre-filled so you can see exactly how it works — just type over it with your own business.

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WHAT'S INCLUDED (9 Tabs)
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📋 Instructions — A quick-start guide to every tab
⚙️ Settings — Your business info, IRS mileage rate, IFTA state fuel-tax rates and tax set-aside %; powers the whole file
🚛 Trucks — Each unit with fixed monthly costs (payment, insurance, permits) feeding your true cost-per-mile
📦 Load / Trip Log — Every load with origin→destination, miles, broker and auto rate-per-mile; low-rate loads flag red
⛽ Fuel & IFTA Log — Log fuel stops by state; gallons & miles build your IFTA return automatically
🧾 Expenses — Costs sorted by Schedule C category for a clean tax summary
🛠️ Maintenance / PM — Oil, tires and DOT inspection with next-due reminders
📊 IFTA Summary — Quarterly miles & gallons by state, taxable gallons and net tax owed — ready to file
💰 Dashboard — Revenue, net profit, cost-per-mile, profit-per-mile, fleet MPG and tax set-aside
📅 Tax Summary — Schedule C category totals + quarterly estimated-tax set-aside

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KEY FEATURES
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💵 COST-PER-MILE CALCULATOR — your real break-even, so you never haul a load that loses money
📈 PROFIT-PER-MILE & MARGIN — see exactly what each mile and each load actually earns
🗺️ IFTA MADE EASY — miles and gallons totaled by state, taxable gallons and net tax owed auto-calculated
🚦 LOW-RATE LOAD ALERTS — loads under your target rate-per-mile turn red instantly
🚛 PER-TRUCK DASHBOARD — find out which unit makes money and which one drains it
🧾 TAX-READY — expenses sorted by Schedule C category plus a quarterly set-aside estimate
🛠️ PM REMINDERS — never miss an oil change, tire rotation or DOT inspection
📝 PRE-FILLED SAMPLES — see how it all connects, then make it yours

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HOW IT WORKS
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1️⃣ Set up Settings once (IRS rate, IFTA state rates, tax %)
2️⃣ Log loads, fuel and expenses as you run — 2 minutes a day from the cab
3️⃣ Open the Dashboard, IFTA Summary and Tax Summary anytime — they update automatically

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COMPATIBILITY
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✔ Microsoft Excel (Desktop, Online & Mobile)
✔ Google Sheets (Free — just import the file)
✔ Works on PC, Mac, iPhone, iPad & Android

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INSTANT DIGITAL DOWNLOAD
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This is a digital product. No physical item will be shipped. You'll receive the .xlsx file immediately after purchase and can reuse it every month, forever.

Perfect for owner-operator truckers, hot-shot and sprinter-van drivers, box-truck businesses, small fleet owners and anyone who needs cost-per-mile, IFTA and Schedule C math in one place.

Note: This template helps you organize your numbers; it is not tax, accounting or legal advice. Confirm deductions with your tax professional.

Questions? Message us anytime — we're happy to help.

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