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West Virginia Hope Scholarship Tracker Spreadsheet, Homeschool ESA Budget, Google Sheets and Excel

Price:$12.99

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Highlights

  • Designed by ReadyFileCo
  • Digital download
  • Digital file type(s): 2 Files

A West Virginia Hope Scholarship tracker spreadsheet for homeschool families, already set up for 2026-27, that prorates each child's award by application date and tracks quarterly payments and purchases.

Set up for the Hope Scholarship 2026-27: $5,435.62 full-year award, prorated 100% / 75% / 50% / 25% by application date, and quarterly payments by Aug 15, Oct 15, Jan 15 and Apr 15. All amounts and dates can be edited.

★ BUILT FOR WV HOPE SCHOLARSHIP
• Award figured from each child's application date: 100%, 75%, 50% or 25% of $5,435.62
• Quarterly payments, counting only the payments a prorated award receives
• Reminder for the June 15 Continued Participation Confirmation, so unused money rolls over
• Check for reimbursements filed more than 90 days after purchase
• Hope portal, TheoPay and reimbursement as payment methods
• Carried over column for last year's balance

★ WHAT ELSE IT DOES
• Available today vs. still scheduled: a deposit counts only once its date has passed
• Spending pace: % of funds used vs. % of the program year passed, with an Ahead / On pace / Behind status and "left to plan" per child
• Waiting list: days waiting for every pending purchase or claim, an Overdue flag after the number of days you choose, and a list of rejected items with your notes
• Paperwork flags: any purchase missing a receipt or justification note is flagged
• Dashboard: award, deposited, spent, pending, planned and available for each child and the whole family, plus spending by category
• Student Summary: pick a child and print one page with their funds, category totals and every purchase
• Up to 5 kids, editable categories and payment methods

★ WHAT YOU GET
• Smart tracker spreadsheet (Excel .xlsx, inside a .zip), already set up for WV Hope Scholarship 2026-27
• Quick-Start Guide (PDF) with a one-click link to make your own copy in Google Sheets, plus a one-page WV Hope Scholarship section

★ WORKS WITH
• Google Sheets: free with any Google account, works on computer, tablet or phone
• Microsoft Excel 2010 or newer (Windows or Mac)
Not tested in Apple Numbers.

★ GOOD TO KNOW
• Comes with example data (2 kids: a renewing student and one who applied in July at 75%) so you can see every feature. Clear it in a few clicks.
• Award amounts and dates are editable defaults from the published 2026-27 program information. Always check your award letter.
• This tracker helps you organize your records. It does not guarantee that any purchase will be approved.
• Not affiliated with the West Virginia State Treasurer, the Hope Scholarship program or TheoPay. Always check the program's current rules for what's allowed.
• This is a digital download. Nothing will be shipped.
• This template was designed by ReadyFileCo with the help of AI tools.
• For personal use in your own home or homeschool. Please don't resell or share the file.

★ DIFFERENT STATE?
The ESA and Allotment Tracker works for any state's program, because you set the dates, awards and categories yourself: https://www.etsy.com/listing/4599818116/esa-and-allotment-tracker-spreadsheet

★ SAVE WITH THE BUNDLE
The Homeschool Spreadsheet Bundle includes the any-state version of this tracker, together with the Homeschool Planner, the High School Transcript and Credit Planner, the Co-op Manager, and the Gradebook and Report Card. Get all 5 for $39.99 and save 38%: https://www.etsy.com/listing/4600492713/homeschool-spreadsheet-bundle-planner

Questions? Send me a message. I'm happy to help you get set up.

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Listed on Oct 26, 2026
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